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The owner of this publicly available website and the secure portal (the "platform") is QTEM AISBL, an international association incorporated under Belgian law, registered in Brussels, Belgium, with company registration no. 0689.641.294, having its registered headquarters and offices at 50 Avenue Franklin Roosevelt, P.O. Box 135, 1050 Brussels, Belgium, telephone number +3226506758 ("QTEM").
By using this platform or its content, whether directly or through a third party, you agree to be legally bound by and act in accordance with these Terms of Use. If you disagree with these Terms of Use, you are not permitted to, and agree not to, use this platform or its content.
If you are accepting these terms and conditions on behalf of a company or any other (legal or natural) person, you represent and warrant that you have full authority to bind that company or person to these terms and conditions.
You are not permitted to use this platform (including any mobile app and any webpage and/or data that passes through the web domain at qtem.org), its underlying computer programmes (including application programming interfaces (“APIs”)), domain names, Uniform Resource Locators (“URLs”), databases, functions or its content other than for the good fulfilment of your rights and duties in the QTEM network.
Use of any automated system or software, whether operated by a third party or otherwise, to extract any data from this platform for commercial purposes (“screen scraping”) is prohibited. QTEM reserves its right to take such action as it considers necessary, including issuing legal proceedings without further notice, in relation to any unauthorised use of this platform.
If you set up an account or are given access to the secure portal on our platform, you must treat your login details as confidential. You must not disclose them to any third party. We have the right to disable any account at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these Terms of Use. If you know or suspect that anyone other than you knows your login details, you must promptly notify us at [email protected].
Information, data, metadata, underlying computer programmes (including APIs), domain names, URLs, databases, and materials presented on the platform, including names, logos, etc., as well as the colour scheme and the layout of the platform, may be subject to copyright, trade mark rights, database rights and/or other intellectual property rights. You may use such content only as strictly required for permitted personal, non-commercial purposes. Any other use and/or reproduction of such content, without the prior written consent of QTEM, is prohibited and will constitute a breach of these Terms of Use and may infringe QTEM's intellectual property rights.
It is a condition precedent to the use of the QTEM platform that any such party submits to the sole and exclusive jurisdiction of the Courts of Belgium and to the application of the law in that jurisdiction, including any party accessing such information or facilities on their own behalf or on behalf of others. In the absolute and sole discretion of QTEM, a legal action may be brought by QTEM against any party in breach of these terms, at its election, in Belgium or the place of breach or the domicile of that party, and, if more than one party, in the domicile of any one of those parties, and all other parties shall submit to that jurisdiction.
- General
- Permitted use
- User content
- You confirm that images, sounds, text or information that you share or create, as well as the metadata attached to these images, sounds, text or information (together: “User Content”) whilst using this platform will meet the Rules of Acceptable Use (as set out below).
- You give QTEM unlimited permission to use and re-use your User Content, to the largest extent permitted under applicable law. This means inter alia that you grant us a worldwide, non-exclusive, royalty-free and perpetual licence to use, re-use, copy, reproduce, distribute, adapt, re-format, modify, publish, translate, licence and sub- licence such User Content anywhere and in any form for the purposes of operating our platform and business, including for purposes of performing big data analytics and/or generating industry-wide analyses, statistics and reports. Our right to use your User Content does not in any way affect your privacy rights and we will only use personal data as set out in our privacy policy.
- We do not check or moderate any User Content before it is added to the platform. We may later check, moderate, reject, refuse or delete any User Content if we believe that it breaks any of the Rules of Acceptable Use or the applicable law.
- Acceptable use
- In addition to the other requirements within these Terms of Use, this section describes specific rules that apply to your use of our platform, including the interactive features (the “Rules of Acceptable Use”).
- When using our platform you must not:
- circumvent, disable or otherwise interfere with any security related features of the platform or features that prevent or restrict use or copying of the content accessible via the platform;
- give any false information in your account details;
- take another person’s identity without that person’s permission or misrepresent you are acting on behalf of a person, entity or organisation;
- use the platform if we have suspended or banned you from using it;
- send junk, spam or repetitive messages;
- engage in any illegal or unlawful conduct;
- modify, interfere, intercept, disrupt or hack the platform;
- misuse the platform by knowingly introducing viruses, Trojans, worms, logic bombs or other similar material or by undertaking any other action which would harm the platform, any platform user’s equipment or have a detrimental impact on any platform user’s experience of using the platform;
- collect any data from the platform other than in accordance with these Terms of Use;
- submit or contribute any content that is abusive, threatening, obscene, untrue, shocking or offensive;
- abuse, harm or bully another platform user, member of our staff or person;
- submit or contribute any User Content without the permission of the content owner or otherwise infringe the copyright, trademark or other rights of third parties; or
- submit or contribute any information or commentary about another person which is untrue, private, confidential or defamatory (including personally accusing another person of unproven criminality or serious wrongdoing which could damage their reputation in the eyes of anyone reading your comment).
- Failure to comply with the Rules of Acceptable Use constitutes a serious breach of these Terms of Use and may result in our taking all or any of the following actions (with or without notice): (a) immediate, temporary or permanent withdrawal of your right to use the platform; (b) immediate, temporary or permanent removal of any User Content; (c) issuing of a warning to you; (d) legal action against you including proceedings for reimbursement of all costs (including, but not limited to, reasonable administrative and legal costs) resulting from the breach; and/or (e) disclosure of such information to law enforcement authorities as we reasonably feel is necessary.
- Notice and take down policy
- If you believe that content available through the platform: (a) infringes your rights or any rights of a third party you represent; or (b) otherwise breaches the Rules of Acceptable Use, please tell us immediately by sending an e-mail to [email protected].
- When reporting content please provide the information described below in your notice to us: (a) your name and contact details; and (b) a statement explaining whether you believe that the content you are contacting us about: (i) infringes your rights; (ii) the rights of a third party who you represent; or (iii) you otherwise believe the content breaches the Rules of Acceptable Use.
- We will take the action that we believe is appropriate depending on the nature of the content you report. This may include taking no action where we believe the reported content does not infringe any rights or the Rules of Acceptable Use. We are not obliged to discuss or inform you about our chosen course of action following a report from you.
- Your account and password
- Intellectual property
- Links
- Links to third party platforms from our platform are provided solely for your convenience. If you use these links you leave our platform. We do not control, and are not responsible for, these platforms, their content or their availability. We in no way endorse or make representations about them, or any material found on them. Accessing third party platforms from our platform is done entirely at your own risk.
- You may link to our publicly available website homepage (www.qtem.org), provided you do so in a way that is fair, legal and does not damage our reputation or take advantage of it. You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You agree to remove any link to our platform on a platform owned or controlled by you on receipt of a request from us.
- Limited liability
- To the largest extent permitted under applicable law, QTEM will not be held liable for any losses and/or damages arising from the use of this platform or of any other platform to which this platform provides a link, and/or from the use of information presented on this or any such other platform.
- In any event, we will never take any responsibility for User Content and you use and rely on any User Content entirely at your own risk.
- Applicable law and jurisdiction
- Miscellaneous
- We reserve the right to modify and update these Terms of Use from time to time. We will bring these changes to your attention should they be indicative of a fundamental change or be relevant to you and impact your rights.
- If any of these Terms of Use is held to be invalid, the remaining terms and conditions shall continue to be valid to the fullest extent permitted by law.
- If you would like to provide feedback on our platform, please contact us at [email protected].
EULA - END USER LICENCE AGREEMENT
Scope of this policy
This privacy policy (the “Policy” or the "Privacy Policy”) describes how QTEM collects, uses, consults or otherwise processes an individual's Personal Data. For the purposes of this policy, “QTEM”, “we” or “us” refers to QTEM AISBL, an international association incorporated under Belgian law, registered in Brussels, Belgium, with company registration no. 0689.641.294, having its registered headquarters and offices at 50 Avenue Franklin Roosevelt, P.O. Box 135, 1050 Brussels, Belgium, telephone number +3226506758, email address: [email protected]. Depending on the type of Personal Data processing described in this policy, QTEM may be operating as a sole or joint Controller.
We are committed to protecting the privacy of our users and customers. This Privacy Policy is especially directed at:
- visitors of the websites (intranet and extranet) and mobile applications of QTEM;
- natural persons contacting us through the contact or other forms available on the websites and/or mobile applications;
- subscribers to our newsletter(s);
- email communications.
This Privacy Policy is intended to inform you how we gather, define, and use information that could identify you, such as your name, email address, address, other contact details, online identifiers or other information that you provide to us when using our websites (intranet and extranet) and mobile applications or when corresponding with us by email. Please take a moment to read this Privacy Policy carefully.
This policy is to be read as consistent with the Terms of Use of our websites.
THIS POLICY INCLUDES A DESCRIPTION OF YOUR DATA PROTECTION RIGHTS, INCLUDING A RIGHT TO OBJECT OF PROCESSING ACTIVITIES WE CARRY OUT.
Applicable legislation
For the purpose of this policy, the term "Data Protection Legislation" shall mean the Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data (the "GDPR"), as well as any legislation and/or regulation implementing or created pursuant to the GDPR and the e-Privacy legislation, or which amends, replaces, re-enacts or consolidates any of them, and all other national applicable laws relating to the processing of Personal Data and privacy that may exist under applicable law.
Definitions
Controller: The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
Processor: A natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the controller.
Recipient: A natural or legal person, public authority, agency or another body, to which the Personal Data are disclosed, whether a Third Party or not.
Third Party: A natural or legal person, public authority, agency or body other than the data subject, controller, Processor and persons who, under the direct authority of the controller or processor, are authorised to process Personal Data.
Supervisory Authority: An independent public authority which is established by a Member State pursuant to Article 51” of the GDPR.
Personal Data: Any information relating to an identified or identifiable natural person ("Data Subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Processing: Any operation or set of operations which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Privacy Shield: The EU-U.S. and Swiss-U.S. Privacy Shield legal framework, designed by the U.S. Department of Commerce and the European Commission and Swiss Administration to provide companies on both sides of the Atlantic with a mechanism to comply with data protection requirements when transferring Personal Data from the European Union and Switzerland to the United States in support of transatlantic commerce.
Standard Contractual Clauses: Sets of standard contractual clauses for transfers as adopted by the European Commission for the international transfer of Personal Data.
Personal Data Breach: A breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, Personal Data transmitted, stored or otherwise processed.
Processing activity
Students
QTEM AISBL processes personal data with a view to coordinating the networked master’s. This personal data processing involves data on the students themselves. In the absence of communication and processing of this data, we are not able to properly carry out our mission to coordinate a networked master’s and to involve you in it.
Processed data categories
- Personal identification data (first name, last name, gender, ID/profile photograph, date of birth, nationality, email, phone, address, QTEM ID);
- Electronic identification data (IP addresses, cookies);
- Academic curriculum and results;
- Professional experience;
- Current job;
- Professional qualifications and certificates;
- Hobbies and areas of interest;
- Location data;
- Information submitted or posted by you
Source of data
- Directly from the students through the use of the intranet;
- From the home/host university of the students;
- From the organization/company providing an internship to the students
Legal basis
- For the performance of the QTEM cooperation agreement
Recipients of data
- QTEM Academic Partners;
- QTEM Corporate/Social Partners;
- QTEM staff;
- QTEM students;
- QTEM alumni;
- National/International education/accreditations bodies;
- IT service providers;
- Marketing/Communication service providers
Alumni
QTEM AISBL processes personal data with a view to coordinating the networked master’s. This personal data processing involves data on the alumni. In the absence of communication and processing of this data, we are not able to properly carry out our mission to coordinate a networked master’s and to involve you in it.
Processed data categories
- Personal identification data (first name, last name, gender, ID/profile photograph, date of birth, nationality, email, phone, address, QTEM ID);
- Electronic identification data (IP addresses, cookies);
- Academic curriculum and results;
- Professional experience;
- Current job;
- Professional qualifications and certificates;
- Hobbies and areas of interest;
- Location data;
- Information submitted or posted by you
Source of data
- Directly from the alumni through the use of the intranet;
- From the home/host university of the alumni;
- From the organization/company having provided an internship to the alumni
Legal basis
- For the performance of the QTEM cooperation agreement
Recipients of data
- QTEM Academic Partners;
- QTEM Corporate/Social Partners;
- QTEM staff;
- QTEM students;
- QTEM alumni;
- Users of the QTEM websites (extranet) and mobile applications;
- National/International education/accreditations bodies;
- IT service providers;
- Marketing/Communication service providers
Academic Partners
QTEM AISBL processes personal data with a view to coordinating the networked master’s. This personal data processing involves data on the staff members or directors of the Academic Partners and academic authorities. In the absence of communication and processing of this data, we are not able to properly carry out our mission to coordinate a networked master’s and to involve you in it.
Processed data categories
- Personal identification data of QTEM local staff (first name, last name, title, gender, ID/profile photograph, email, phone, address);
- Electronic identification data (IP addresses, cookies, connection timing);
- Current job;
- Location data;
- Information submitted or posted by you
Source of data
- Directly from the user through the use of the intranet;
- From the Academic Partner of the user
Legal basis
- For the performance of the QTEM cooperation agreement
Recipients of data
- QTEM Academic Partners;
- QTEM Corporate/Social Partners;
- QTEM staff;
- QTEM students;
- QTEM alumni;
- Users of the QTEM websites (extranet) and mobile applications;
- National/International education/accreditations bodies;
- IT service providers;
- Marketing/Communication service providers
Corporate/Social Partners
QTEM AISBL processes personal data with a view to coordinating the networked master’s. This personal data processing involves data on the staff members or directors of Corporate/Social Partners. In the absence of communication and processing of this data, we are not able to properly carry out our mission to coordinate a networked master’s and to involve you in it.
Processed data categories
- Personal identification data (first name, last name, title, gender, ID/profile photograph, email, phone, address)
- Electronic identification data (IP addresses, cookies, connection timing);
- Current job;
- Location data;
- Information submitted or posted by you
Source of data
- Directly from the user through the use of the service
Legal basis
- Your consent / opt-in obtained when you subscribed to the service
Recipients of data
- QTEM Academic Partners;
- QTEM Corporate/Social Partners;
- QTEM staff;
- QTEM students;
- QTEM alumni;
- Users of the QTEM websites (extranet) and mobile applications;
- National/International education/accreditations bodies;
- IT service providers;
- Marketing/Communication service providers
Newsletters & announcements subscribers
QTEM AISBL processes personal data with a view to coordinating the networked master’s. You have an interest in our network and have already given us your consent to process your data and send you our newsletters and e-mail announcements.
Processed data categories
- Personal identification data (first name, last name, title, gender, email, phone, country);
- Electronic identification data (IP addresses, cookies, connection timing);
- Company/institution;
- Information submitted or posted by you
Source of data
- Directly from the user through the use of the service
Legal basis
- Your consent / opt-in obtained when you subscribed to the service
Recipients of data
- QTEM staff;
- IT service providers;
- Marketing/Communication service providers
QTEM administration
QTEM AISBL processes personal data with a view to coordinating the networked master’s. This personal data processing involves data on the association’s staff and service providers and, more generally, everyone involved in the QTEM network. In the absence of communication and processing of this data, we are not able to properly carry out our mission to coordinate a networked master’s and to involve you in it.
Processed data categories
- Personal identification data (first name, last name, title, gender, ID/profile photograph, email, phone, address);
- Electronic identification data (IP addresses, cookies, connection timing);
- Academic curriculum;
- Professional experience;
- Current job;
- Professional qualifications and certificates;
- Hobbies and areas of interest;
- Location data;
- Information submitted or posted by you
Source of data
- Directly from you
Legal basis
- For the performance of the QTEM cooperation agreement;
- Employment contract and labour regulation;
- Service contracts and accounting regulation
Recipients of data
- QTEM students;
- QTEM alumni;
- QTEM Academic Partners;
- QTEM Corporate/Social Partners;
- QTEM staff;
- Users of the QTEM websites (extranet) and mobile applications;
- National/International education/accreditations bodies IT service providers;
- Marketing/Communication service providers
Data survey
QTEM AISBL processes personal data with a view to coordinating the networked master’s. Students and alumni have an interest in our network and have given us their consent to process their data when they answered the survey (online or through a physical / phone interview).
Processed data categories
- Electronic identification data (IP addresses, cookies);
- Personal identification data (first name, last name, mobile number, nationality);
- Evaluation of QTEM program (more specifically, evaluation of sources of QTEM information, entry requirements, exchange experience, corporate partners, internship search, and the QTEM program);
- Feedback about QTEM services;
- Academic curriculum (chosen exchange destination);
- Languages spoken;
- Occupation information (how much time needed to find a job, occupation country, occupation company, company size, company sector, occupation department, occupation position, yearly gross remuneration, yearly total benefit package)
Source of Data
- Directly from the students / alumni through the survey form
Legal Basis
- Consent obtained from students / alumni when they submitted their survey response
Recipients of Data
- QTEM staff;
- IT service providers;
- QTEM Academic Partners (in aggregated form);
- QTEM Corporate/Social Partners (in aggregated form).
Is your personal data used for direct marketing communications?
For the performance of the QTEM cooperation agreement or if you have explicitly consented, we may, from time to time, contact you with information about our network, events, news and job or internship opportunities.
If you no longer want to receive such communications, please let us know by sending an email to [email protected]. You can also unsubscribe from our newsletters or email announcements by clicking on the unsubscribe link in the emails sent to you.
What are your rights?
Once you have provided your Personal Data, the Data Protection Legislation grants you several rights, which you can in principle exercise free of charge, subject to statutory exceptions. These rights may be limited, for example if fulfilling your request would reveal Personal Data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping. To exercise any of your rights, you can file a request by sending an email to [email protected].
Should you have unresolved concerns, you have the right to lodge a complaint with a Supervisory Authority where you live or where you believe a breach may have occurred. We encourage you to come to us in the first instance but, to the extent that this right applies to you, you are entitled to complain directly to the relevant Supervisory Authority.
1. Right to withdraw consent
Wherever we rely on your consent, you will be able to withdraw that consent at any time you choose and at your own initiative by clicking on the unsubscribe link in the emails sent to you. The withdrawal of your consent will not affect the lawfulness of the collection and processing of your data based on your consent up until the moment where you withdraw your consent.
2. Right to access and rectify your data
You have the right to access, review, and rectify your Personal Data. You may be entitled to ask us for a copy of your information, to review or correct it if you wish to rectify any information like your name, email address, passwords and/or any other preferences, you can easily do so by logging into your account on our websites (if you have one) or by contacting us by sending an email to [email protected]. You may also request a copy of the Personal Data processed as described in this Privacy Policy.
3. Right to erasure
In accordance with the Data Protection Legislation, you have the right to erasure of your Personal Data processed by us as described in this Privacy Policy in case it is no longer needed for the purposes for which the Personal Data was initially collected or processed or in the event you have withdrawn your consent or objected to processing as described in this Privacy Policy and no other legal ground for processing applies. Should you wish to have your Personal Data erased, please file a request by sending an email to [email protected].
4. Right to restriction of processing
Under certain circumstances described in the Data Protection Legislation, you may ask us to restrict the processing of your Personal Data. This is for example the case when you contest the accuracy of your Personal Data. In such event, we will restrict the processing until we can verify the accuracy of your data.
5. Right to object to processing
Under certain circumstances described in the Data Protection Legislation, you may object to the processing of your Personal Data, including where your Personal Data is processed for direct marketing purposes.
6. Right to data portability
Where you have provided your data directly to us and where the processing is carried out by automated means and based on your consent or the performance of a contract between you and us, you have the right to receive the Personal Data processed about you in a structured, commonly used and machine-readable format, and to transmit this data to another service provider.
Security measures
Appropriate technical and organisational measures are implemented in order to ensure an appropriate level of security of your Personal Data, including but not limited to encryption techniques, physical and IT system access controls, obligations of confidentiality, etc.
In the event personal information is compromised as a result of a Personal Data Breach and where such breach is likely to result in a high risk to the rights and freedoms, we will make the necessary notifications, as required under the Data Protection Legislation.
What rules apply to children?
In the event we learn that we have collected Personal Data from a child under the age of 18 without verification of parental consent, steps will be taken promptly to remove that information. If you believe that we have or may have information from or about a child under 18 years of age, please contact us by sending an email to [email protected].
How is your Personal Data shared with Third Parties?
We only share or disclose information as described herein, including with Third Parties.
Your Personal Data will also be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of the Controller(s) legitimate interests in compliance with applicable laws.
Is your Personal Data transferred outside the EEA?
For the purposes described in this policy, your personal data will be transferred outside the EEA, notably to countries that do not provide an ‘adequate’ level of data protection. However, when such a transfer happens, we ensure that it takes place in accordance with this Policy and that the necessary safeguards are put in place, ensuring that the transfer is (i) either regulated by Standard Contractual Clauses approved by the European Commission as ensuring an adequate protection or (ii) done to an organisation that complies with the EU-US and Swiss-US Privacy Shield Framework as implemented by the U.S. Department of Commerce in case the transfer is made to the United States of America.
How long will we keep your Personal Data?
We retain your Personal Data for as long as is required to fulfil the activities set out in this Privacy Policy, for as long as otherwise communicated to you or for as long as is permitted by applicable law. For example, we may retain your Personal Data if it is reasonably necessary to comply with any legal obligations, meet any regulatory requirements, resolve any disputes or litigation, or as otherwise needed to enforce this Policy and prevent fraud and abuse.
To determine the appropriate retention period for the information we collect from you, we consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorized use or disclosure of the data, the purposes for which we process the Personal Data, and whether we can achieve those purposes through other means, and the applicable legal requirements.
Does this Privacy Policy apply to Third Party websites?
If you click on a link to a Third Party website, you will be taken to a website we do not control and our Privacy Policy will no longer be in effect. Your browsing and interaction on any other website is subject to the terms of use and privacy and other policies of such Third Party website. Read the privacy policies of other websites carefully. We are not responsible or liable for the information or content on such Third Party websites.
What happens if we make changes to this Policy?
We reserve the right to modify and update this Privacy Policy from time to time. We will bring these changes to your attention should they be indicative of a fundamental change to the processing or be relevant to the nature of the processing or be relevant to you and impact your data protection rights.
How to contact us?
Questions, comments, remarks, requests or complaints regarding this Privacy Policy are welcome and should be addressed to:
QTEM AISBL, 50 Avenue Franklin Roosevelt, P.O. Box 135, 1050 Brussels Belgium, telephone number +3226506758, email address: [email protected].